Actions Needed

Who is doing?

Ask Mrs Barnes to do

Review and circulate

Karen DONE

Mrs Barnes to do

Ensure Gambling Licence paid

Ensure TEN applied for

Display TEN on the night

DONE

DONE

Karen to do

ParentMail Request

Subtle pressganging

Organise Rota

Karen to do w Head approval

*

Pirate Jo

Event Publicity

School Newsletter 

Design "flyer" for SM

Social Media - whatapp groups

Karen/Roz

*

*

Get float from bank

Sort into pots

Collect at end of evening and store in school safe if needed

Count and Bank

Zoe

Zoe
Fran/Karen

Zoe

Make Signs for each stall

*

Raffle 

KAREN ORGANISING

Order Tickets 3000

Newsletter 

Buy 225 Envelopes

Stuff 225 Envelopes

Out to Parents on 21st Nov

Make a box for tickets

Find tickets folder volunteers

Fold Tickets collect Fri 5th eve

Fold Tickets on Weds 10th eve

Fold Tickets Fri15th daytime

Parent Mail ask for Donations

Collect 8 Hamper boxes

Source 8 colours of  wrapping paper 

Wrap 8 hamper boxes

Source  table cloths

Karen DONE

Roz DONE

Karen DONE

Karen DONE

Karen DONE (bit late)

Karen to do

Karen to do

*

*

*

Roz DONE

Karen DONE

Karen DONE

Karen to do

NOT REALLY NEEDED

Find a Santa and brief on reqs

Check if Santa outfit needs airing

Buy 120 new gifts

Buy wrapping paper

Ask for Volunteer wrappers

Wrap Gifts

Organise Time slots (see singing) 

Parent Mail - Santa bookings

Inform Parents

Source Clipboards

Source Elf Hats

Source Grotto Sign

Reconcile Bookings

Print out bookings on Fri 12th am

Ask Mrs Shakespeare very nicely to decorate grotto

Decorate Grotto

Decorate Gate Entrance

Buy Whisky for Santa

CHRIS TO SPEAK TO SANTA

Not needed 

Zoe DONE

Zoe DONE

Karen to do

*

Karen DONE

Karen to do

Karen to do

Karen to do

Karen to do

IN SHED

Zoe to do

Karen to do

*

Mrs Shakespeare (if asked nicely)

*

Pirate Jo to do

Buy 1000 raffle ticket book

Fold tickets in advance:

1 bag  of tickets 1-500 (for 100 bottles)

Bags of 100 tickets (600-1000)

12th Dec Bottles Into Library am

Request cardboard carriers 

Source Tags

Tags on bottles on Fri

Buy handheld sellotape

Source sheer white Fabric for tables

Karen DONE

*

*

*

Karen to do on 28 Nov in Newslett

*

*

*

IN SHED

Ask Mrs Barnes to ask Magic Moments to sponsor

Buy raffle ticket book 1-500

Fold tickets:

Make Box

Buy handheld sellotape

Pirate Jo - DONE

Karen DONE

*

*

*

Quick booze audit

Buy prosecco glass boxes with a lid

Buy wine glass boxes with a lid

Buy recyclable cups with lids for hot chocolate

Buy beer/prosecco

Check urns work

Buy Mulled Wine

Buy/cut up oranges

Buy/cut up lemons

Buy Hot Chocolate

Buy squeezy cream

Buy sprinkles

Buy marshmallows

Buy fruitshoots

Source Bottle Openers 

Source Extension Lead

Check Glasses clean

Pirate Jo to do

Pirate Jo to do

Pirate Jo to do

Pirate Jo to do

*

Pirate Jo to do

*

*

*

*

*

*

IN SHED

*

IN SHED washed & clean ?

 *

*

Sweets

Buy sweets 

Buy bags

Stuff bags

Buy faux Fruitshoots

Source tablecloth

Ask for voluteers

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake/buy 12 mincepies

Bake/buy 12 mincepies

Bake/buy 12 mincepies

Buy 100 napkins

Source table cloth

Source 2 Cake stands

Source 2 Cake stands

Karen to do

*

*

*

*

*

*

*

*

*

*

Karen DONE

Karen DONE

*

*

Check condition of games 

Request teacher volunteers

Liaise with Teachers

Buy lots of cheap sweets for "every go wins" prizes

Buy some eco-friendly toys for bigger prizes

Source tokens

Fran To Do

Fran To Do

*

Pirate Jo to do

Pirate Jo to do

Karen done (on inside window sill)

Find shop to buy from

Buy on the day

Sabbi to do 

Becky to do?

Liaise with stall holders

Medic Malawi - Rosemary Aveyard 

Barnt Green Pharmacy - Mrs Gupta

Karen to do

Ask Mrs Hamilton nicely and agree times (must work with Santa grotto bookings)

Organise songs

Source tinsel for railings

Set up roped off area to stop parents standing 3cm away from the kids

Karen DONE

Mrs Hamilton

IN SHED

Simon Turner, Site Manager

Source Music

Organise who plays it

??

??

Source Lights 

Source extension leads

Liaise  with Simon Turner

Fran to ask Martin

*

 *