Actions Needed

Who is doing?

Ask Mrs Barnes to do

Review and circulate

Ensure Gambling Licence paid

Ensure TEN applied for

Display TEN on the night

School Newsletter

School Gateway requests

Subtle pressganging

Organise Rota

Event Publicity

School Newsletter 

Design "flyer" for SM

Social Media - whatapp groups

Get float from bank

Sort into pots

Collect at end of evening and store in school safe if needed

Count and Bank

Make Signs for each stall

Raffle 

KAREN ORGANISING

Order Tickets 3000

Newsletter 

Buy 225 Envelopes

Stuff 225 Envelopes

Sort into 6 piles of 30 and 2 of 25

Out to Parents at end Nov

Make a box for tickets

Find tickets folder volunteers

Fold Tickets - collect Fri 1 week before

Fold Tickets on Weds eve

Fold Tickets FriFete daytime

Parent Mail ask for Donations

Collect 8 Hamper boxes

Source 8 colours of  wrapping paper 

Wrap 8 hamper boxes

Source  table cloths

Find a Santa and brief on reqs

Check if Santa outfit needs airing

Buy 120 new gifts

Buy wrapping paper

Ask for Volunteer wrappers

Wrap Gifts

Organise Time slots (see singing) 

Parent Mail - Santa bookings

Inform Parents

Source Clipboards

Source Elf Hats

Source Grotto Sign

Reconcile Bookings

Print out bookings on Fri fete  am

Decorate Grotto

Decorate Gate Entrance

Buy liquid reward for Santa

Buy 1000 raffle ticket book

Fold tickets in advance:

1 bag  of tickets 1-500 (for 100 bottles)

Bags of 100 tickets (600-1000)

Fri fete  Bottles Into Library am

Source Tags

Tags on bottles on Fri

Buy handheld sellotape

Source sheer white Fabric for tables (shed)

K

Ask Mrs Barnes to ask Magic Moments to sponsor

Buy raffle ticket book 1-500

Fold tickets:

Make Box

Buy handheld sellotape

Quick booze audit

Buy prosecco glass boxes with a lid

Buy wine glass boxes with a lid

Buy recyclable cups with lids for hot chocolate

Buy beer/prosecco

Check urns work

Buy Mulled Wine

Buy/cut up oranges

Buy/cut up lemons

Buy Hot Chocolate

Buy squeezy cream

Buy sprinkles

Buy marshmallows

Buy fruitshoots

Source Bottle Openers 

Source Extension Lead

Check Glasses clean

Sweets

Buy sweets 

Buy bags

Stuff bags

Buy faux Fruitshoots

Source tablecloth

Ask for voluteers

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake 12 cupcakes

Bake/buy 12 mincepies

Bake/buy 12 mincepies

Bake/buy 12 mincepies

Buy 100 napkins

Source table cloth

Source 2 Cake stands

Source 2 Cake stands

Check condition of games 

Request teacher volunteers

Liaise with Teachers

Buy lots and lots of cheap sweets for "every go wins" prizes

Buy some eco-friendly toys for bigger prizes

Source tokens

Find shop to buy from

Buy on the day

Liaise with stall holders

Medic Malawi - Rosemary Aveyard 

Barnt Green Pharmacy - Mrs Gupta

Ask Mrs Hamilton nicely and agree times (must work with Santa grotto bookings)

Organise songs

Source tinsel for railings

Set up roped off area to stop parents standing 3cm away from the kids

Mrs Hamilton

Source Music

Organise who plays it

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Source Lights 

Source extension leads

Liaise  with Simon Turner